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ARTICLE I:
NAME
Section 1:
The name of this organization shall be The Pennsylvania Association
of the Holy Name Society.
ARTICLE II:
PURPOSES
Section 1:
a. To promote reverence for the Name of the Most Holy Trinity,
the Father, the Son, and the Holy Spirit, and to praise and venerate
the Most Holy Name of God;
b. To promote sanctification of Holy Name members by the frequent
reception of the sacraments and by faithful correspondence with
the grace of their state in life;
c. To foster observance of the promises in the Holy Name Pledge;
d. To cooperate with the hierarchy of the Holy Catholic Church
in its collegiate unity with our Holy Father, the Pope;
e. To cooperate with the National Holy Name Episcopal Moderator,
the National Holy Name Spiritual Director and the National Holy
Name President, as well as the Archdiocesan and Diocesan Holy
Name Unions in the United States and in the Commonwealth of Pennsylvania;
f. To strengthen the unity and participation of all Catholics
in all structures of the Catholic Church - parochial, diocesan
and universal in accordance with the letter and spirit of the
Second Vatican Council;
g. To promote the founding and strengthening of Archdiocesan
and Diocesan Holy Name Unions in the Commonwealth of Pennsylvania
where they are non-existent or weak;
h. To promote a means of effective communication and coordination
among Archdiocesan and/or Diocesan unions and/or societies throughout
the Commonwealth of Pennsylvania;
i. To cooperate with and aid other organizations in Pennsylvania
working to attain goals and objectives consistent with our aims
and purposes;
j. To do anything necessary and proper for the accomplishment
of any purposes set forth in this statement of purposes and adopted
by this Association;
k. To publicly proclaim Jesus Christ as Lord and Savior and the
Power of His Most Holy Name and in His Name foster meaningful
spiritual and temporal programs and perform spiritual and corporal
works of mercy.
ARTICLE III:
MEMBERSHIP
Section 1: Voting Membership
a. Each Archdiocesan and Diocesan Union of the Holy Name Society
in the Commonwealth of Pennsylvania shall be eligible for voting
membership in this Association, and shall remain a voting member
in good standing if the payment of the established dues for the
current year is met.
b. Parish Holy Name Societies, Associations of Holy Name Members
or individual Holy Name members in Archdioceses or Dioceses where
no Archdiocesan or Diocesan Holy Name Union exists may be granted
voting membership for the non-existing union by the Executive
Board provided payment of the established annual dues for an
Archdiocesan or Diocesan Union is met. They shall remain a voting
member only until a Union is established or their membership
is terminated by the Executive Board. If more than one request
is received by the Executive Board for this type membership from
the same Archdiocese or Diocese, the parish Holy Name Societies,
Associations of Holy Name Members, or individual Holy Name members
requesting a voting membership shall be informed they must unite
before voting membership may be granted.
c. Only one (1) voting membership is permitted in an Archdiocese
or Diocese.
ARTICLE IV:
OFFICERS
Section 1: Moderators
a. The Spiritual Moderators of this Association shall be selected
by the Executive Board. There shall be a minimumof two (2) moderators,
one covering the Eastern part of the State; the other covering
the Western part. Additional Moderators may be appointed at the
discretion of the Executive Board.
b. The term of office for the Spiritual Moderators shall be two
(2) years. The term of office will be alternating so their terms
are overlapping.
Section 2:
Elected Officers
a. The
elected officers of this Association shall be a President, a
First Vice President, a Second Vice President, a Third Vice President,
a Corresponding Secretary, a Recording Secretary, a Treasurer,
a Marshal, and sufficient Directors only to assure that each
member may have a seat on the PAHNS Executive Board.
b. Each officer shall be elected for a term of two (2) years
and shall not be eligible for reelection to the same office in
successive terms, except that the Recording Secretary, Corresponding
Secretary, Treasurer, Marshal and any Directors shall be eligible
for election to two successive terms.
c. Any office not filled will lay dormant until such a time as
an eligible candidate can be recruited and elected at a special
election which may be held at the Spring or Fall Meeting. The
positions of Corresponding Secretary and Recording Secretary
shall remain one office until such time as the Voting Membership
warrants it being split. d. Any candidate elected at a special
election, as specified in Sub-Section c, supra, shall, depending
upon the office, be eligible for re-election to one or two consecutive
full terms.
ARTICLE V:
COMMITTEES
Section 1: Committee Chairs
a. Committee
Chairs shall be appointed by the President with the approval
of the Executive Board for any committees deemed necessary by
the Executive Board and their term of office shall be dissolved
upon completion of the assignment or the duration of the appointing
President's term. They may attend all regular or special called
meetings held by the Executive Board and may participate in all
discussions but shall have no vote.
ARTICLE VI:
EXECUTIVE
BOARD
Section 1: Membership
a. The
Executive Board shall consist of the Spiritual Moderators, the
elected officers, the immediate past president of this Association
and one (1) delegate or alternate from each member Diocese.
Section 2:
Duties
a. The
Executive Board shall, by a majority vote of its members, decide
all matters coming before the Association.
b. The Executive Board shall promulgate the conditions under
which voting membership can be granted in Archdioceses and Dioceses
where no Holy Name Union exists.
c. The Executive Board shall determine the application fees and
the annual dues of the members.
d. All decisions of the Executive Board shall remain in full
force.
e. A quorum at any regular or properly called meeting shall consist
of those who attend.
f. The Executive Board may vote on matters by mail, or telephone
conference with written confirmation. No proxy will be recognized
at the semi-annual meeting.
g. The Executive Board shall temporarily fill any vacancies occurring
among the elected officers until such time as an eligible candidate
may be recruited and a special election may be held at the next
or a subsequent meeting, pursuant to the provisions of Article
IV, Section 2, Sub-Section c. When faced with such special circumstances
the Executive Board may disregard the limitations on the number
of officers per diocese as specified in the Article on Nominations
and Elections (Article IX, Section 3, Sub-Section d).
ARTICLE VII:
DUTIES OF
OFFICERS
Section 1: Moderators
a. The Spiritual Moderators shall be consulted on all spiritual
matters being considered and be informed of all temporal matters,
assisting in the decision-making process when it is deemed necessary.
b. They shall provide spiritual advice to the officers of this
Association.
c. They shall work closely with the member dioceses in their
areas and promote membership of the non-member dioceses of their
area.
Section 2:
President
a. The
President is the chief executive officer of this Association
and shall preside at all meetings and is Chair of the Executive
Board and shall ex officio be a member of all committees.
b. The President shall see that the Association functions in
accordance with the Constitution.
c. The President shall execute the policies, plans and directives
of the Executive Board.
d. The President shall present all decisions of the Executive
Board to the semi-annual meeting for ratification and/or disapproval.
e. The President shall appoint all chairs of all committees with
the approval of the Executive Board.
f. The President shall plan the meetings and activities of the
Association and shall see that all officers and chairs perform
the duties and activities assigned to them.
g. The President shall present a written report of the administration
at the semi-annual meeting.
Section 3:
First Vice President
a. The
First Vice President, in the absence of the President, shall
have all the powers and duties of the President.
b. And shall perform such other duties as are assigned by the
President and normally devolving upon the office.
Section 4:
Second Vice President
a. The
Second Vice President, in the absence of the President and First
Vice President, shall have all the powers and duties of the President.
b. And shall perform such other duties as are assigned by the
President and normally devolving upon the office.
Section 5:
Third Vice President
a. The
Third Vice President, in the absence of superior officers, shall
have all the powers and duties of the President.
b. And shall perform such other duties as are assigned by the
President and normally devolving upon the office.
Section 6:
Corresponding Secretary
a. The
Corresponding Secretary shall prepare all correspondence of the
Association and maintain a chronological file thereof.
b. And shall prepare and send notices of all meetings to the
members of the Executive Board and voting member dioceses thirty
(30) days in advance of the scheduled meeting.
Section 7:
Recording Secretary
a. The
Recording Secretary shall keep a roster of all members.
b. The Recording Secretary shall record the minutes of all meetings
and deliver same when called upon by the presiding officer. And
within a reasonable time after each meeting, shall see to the
distribution of the typed minutes to all members of the Executive
Board and voting member dioceses.
c. The Recording Secretary shall certify all dioceses on behalf
of the Association.
d. The Recording Secretary shall perform all other duties, as
directed, usually pertaining to the office of secretary.
Section 8:
Treasurer
a. The
Treasurer shall notify all members of the time for paying dues
and/or assessments.
b. The Treasurer shall be responsible for the depositing of all
funds coming to the Association into an account in the name of
The Pennsylvania Association of the Holy Name Society, and the
keeping of an accurate record thereof.
c. The Treasurer shall supervise the timely filing of all tax
and corporate forms required by all governmental agencies.
d. The Treasurer shall supervise paying all obligations of the
Association, keeping an accurate record thereof, with vouchers
therefor.
e. The Treasurer shall render a report of the financial condition
of the Association at any meeting.
f. The Treasurer shall present an annual report to the membership
at the Fall meeting. This report shall not be limited to the
current financial condition of this Association, but shall also
include the recommended budget for the following fiscal year,
as specified in Sub-Section i, and any proposals the Treasurer
may have regarding fund-raising activities.
g. The Treasurer shall receive and account for all funds of the
Association, and deposit the funds in an insured financial institution,
or invest the funds as directed by the Executive Board.
h. The Treasurer shall certify those member units whose dues
are paid.
i. The Treasurer shall prepare a budget for the upcoming fiscal
year for approval by the Executive Board. The fiscal year shall
be identical with the calendar year.
j. The Treasurer shall submit the books for audit to an auditing
committee appointed by the President.
Section 9:
Marshal
a. The
Marshal shall execute assignments as given by the President and
such other duties as are devolving upon this office.
Section 10:
Directors
a. The
Directors shall execute assignments as given by the President
and keep in close contact with the areas assigned to them.
ARTICLE VIII:
MEETINGS AND
VOTING
Section 1: Meetings
a. This
Association shall meet semi-annually in the Spring and the Fall,
normally at a Catholic retreat house in the Commonwealth of Pennsylvania,
in a Diocese or Archdiocese designated by the Executive Board.
b. The Spring meeting shall usually be held in the month of April,
but may take place in March or May as circumstances warrant.
c. This Association will strive to hold the Fall meeting each
October, but the meeting may be held in September or November
as circumstances warrant.
d. The Executive Board retains ultimate authority to designate
the precise time and location of the semi-annual meetings, and
may waive the requirements of a Catholic retreat house, or even
of meeting within the Commonwealth of Pennsylvania. However,
the Executive Board may delegate authority to the President and
the Retreat Chair, acting together, to select the exact date
and the particular retreat house for a future meeting, provided
that the facility is within the boundaries of the Diocese or
Archdiocese which the Executive Board has chosen for that particular
meeting.
e. The semi-annual meeting may be limited to a business meeting
or may take the form of a State Convention as may be decided
by the Executive Board.
f. At one of the semi-annual meetings the membership may fix
the amount of the dues to be paid with the recommendation of
the Executive Board.
g. The election of officers shall take place every second year
at the Fall Meeting.
h. All matters within the jurisdiction of this Association shall
be considered at these meetings.
i. All amendments to the Constitution that have been properly
submitted shall be considered.
j. The Robert's Rules of Order, Newly Revised, shall be the Parliamentary
Authority at all meetings of this Association unless otherwise
provided in this Constitution.
Section 2:
Voting
a. Each
member Diocese of this Association shall name one delegate or
alternate to represent them at the semi-annual meeting. The meeting
shall be open to any Holy Name member.
b. Each member Diocese shall have one (1) vote to be cast in
person by the delegate or the alternate delegate, one (1) vote
apiece to be cast by the elected officer or officers from that
respective diocese, and the possible additional vote of the immediate
past president or present spiritual moderators of this Association.
No proxy will be recognized.
c. Votes may be cast by mail on matters which the secretary knows
in advance will come before the semi-annual meeting.
d. Voting on an amendment to the Constitution shall require a
two-third (2/3) vote of all the membership present for passage.
e. Voting for filling the vacancies of a member of the Executive
Board shall be a majority of those present with at least fifty
(50) percent of the Executive Board constituting a quorum.
f. Voting on elections will be in the form of a vote by the delegate
only, or the alternate, with only (1) vote per diocese.
ARTICLE IX:
NOMINATIONS
AND ELECTIONS
Section 1: Nominating Committee
a. The President shall appoint a Nominating Committee at the
Spring meeting prior to the semi-annual meeting designated as
the Election Meeting, consisting of a Chair, and at least two
(2) other members, with no two members of the committee being
from the same diocese. The Chair of the Nominating Committee
shall be designated by the President from one of the committee
members. Members of the Nominating Committee are not barred from
becoming nominees for office, provided, however, that the said
committee member nominated for office be disqualified from the
voting concerning this nomination. The committee shall select
the nominees for each office separately and the approval of the
majority of those present shall prevail. The Corresponding Secretary
shall notify each voting member in good standing of the names
and addresses of the Nominating Committee and the offices to
be filled together with the duties of the said office no less
than fifteen (15) days after the appointment of the Nominating
Committee.
Section 2:
Eligibility
a. Any
member of the Catholic Church at least eighteen (18) years of
age shall be eligible for election as an officer of this Association.
Section 3:
Nominations
a. Nominations
made by the Nominating Committee shall be completed in time to
be included in the Election Meeting Notice sent out by the Corresponding
Secretary, as specified in ARTICLE VII, Section 6, Sub-Section
b. Other nominations shall be made by mail, addressed to the
Corresponding Secretary, at least thirty (30) days prior to the
Election Meeting. A Nomination may be submitted by any Holy Name
member familiar with the State Association. The Nominator may
place their own name in nomination, or may nominate any other
Holy Name member whom the Nominator feels is qualified to hold
office. Nominations from the floor may be made only by a delegate
or alternate. All nominations submitted by mail must be accompanied
by an approval letter of the Ordinary or Holy Name Spiritual
Moderator of the nominee's diocese when a Holy Name Union exists
in said diocese. Similarly, any nomination from the floor must
have a written certification of the candidate's Holy Name Spiritual
Moderator or Ordinary of the diocese when a Holy Name Union exists
in said diocese.
b. When no Holy Name Union exists in a partoicular diocese, then,
for all nominees submitted, either by mail or from the floor,
a letter of certification from either the Ordinary of the Diocese,
or the nominee's Parish Holy Name Spiritual Moderator will be
acceptable.
c. For nominees submitted by the official Nominating Committee,
no letter of certification shall be required, except for the
office of President. Any nomination for the office of President,
and any nomination, other than by the official Nominating Committee,
for any office, not accompanied by a certification will not be
accepted or considered.
d. For the office of President and First Vice President, a minimum
of three (3) years of affiliation in some capacity with the State
Association is required. When possible, the Presidency shall
alternate through all the dioceses, although this is not mandatory.
e. No more than two (2) elected officers can be from the same
diocese.
Section 4:
Elections
a. Each
voting member delegate (or alternate in the absence of the delegate)
to the Election Meeting shall be entitled to cast one (1) vote
for a candidate for each office. They shall vote for each candidate
separately. Nothing shall prevent an unsuccessful nominee from
being considered for another office, therefore the nominations
shall not be closed until immediately preceding the election
for the respective office, and the election shall be conducted
in descending rank order of offices, from President to Marshal,
as per ARTICLE VII, with Directors being elected, if necessary,
after all other offices. The nominee receiving the majority of
the votes cast shall be elected. If no nominee receives a majority
of votes, the members will vote in a run-off election between
the two nominees receiving the most votes. The newly elected
officers shall be formally installed by the Spiritual Moderators
after the elections. Only one (1) vote per diocese.
Section 5:
Vacancies
a. In
the event of a vacancy due to resignation, death, disability
or removal from office, the office of the President shall be
filled by the First Vice President. Any other vacancies occurring
for the above stated reasons in any other elective office, the
office shall be filled by appointment by a majority vote of the
Executive Board.
b. If any officer, other than the President, ceases to be a practicing
Catholic, or if, for any valid reason, their removal from office
shall be deemed desirable for the welfare of the Association,
they shall be removed from office on the recommendation of the
President with the approval of the Spiritual Moderators and a
majority vote approval of the Executive Board.
c. If the President ceases to be a practicing Catholic, or if,
for any valid reason, removal from office shall be deemed desirable
for the welfare of the Association, any Executive Board member
may introduce a resolution of impeachment. Unless such resolution
is vetoed by one of the Spiritual Moderators, it shall, after
discussion, be submitted to the Executive Board for vote. Considering
the gravity of an impeachment, a two-thrids (2/3) majority shall
be required.
ARTICLE X:
AMENDMENTS
Section 1: Submitting
a. Substantive amendments to this Constitution shall be submitted
by any voting member in good standing to the Corresponding Secretary
at least sixty (60) days in advance of the semi-annual meeting.
The Secretary shall notify in writing all voting members of the
proposed amendment at least thirty (30) days before the meeting.
b. Technical corrective amendments, which shall be limited to
matters of capitalization, grammar, numbering, punctuation, spelling
and similar minor matters not affecting any policy, procedure
or directive of this Constitution may be submitted by any Executive
Board member from the floor, without the requirement of advance
notice, and may be voted upon at the same meeting. However, should
any Executive Board member object that the proposed amendment
is of a substantive, rather than a technical nature, the said
amendment shall be tabled until the next semi-annual meeting,
at which time it shall be voted on as a substantive amendment.
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